Policies & Procedures

Q. We currently have a card program with about 1,300 users. This is not a mandated program, so there is a lot of spend we are not capturing as part of our card program rebate. We are also very loose… Read More

Q. I’m hoping you can assist me in providing feedback on expense reimbursement policies for domestic and international travel. We are in the process of publishing our updated expense reimbursement… Read More

Q. I am trying to find the IRS publication that states that if a payment for a business expense that is being reimbursed was made with a credit card, the last four digits of the credit card are… Read More

Q. I would like to understand what your best practices are for expenses such as adoption and surrogacy fees, as well as for physicals for executive leadership. Do you have employees submit expenses… Read More

Q. Are airline club memberships reimbursable thru T&E? What about TSA precheck, CLEAR, Global Entry? A. (Answered by IOFM's third-party tax experts) If the employee's expense item is within your… Read More

Q. We are going to be updating our T&E policy and would like to see a few examples of other larger companies' policies. What is the best way to find T&E policies or ask for them? A. (Answered by the… Read More

Q. Does the IRS or IOFM have any alerts/notifications as to when the IRS changes the mileage rates? I am looking for any type of notification so we know when the mileage rates change. A. (Answered… Read More

Q. Occasionally, when I am reviewing an expense report for reimbursement of out-of-pocket expenses incurred while traveling, there will be an expense (like lodging) that will show the receipt shows… Read More

Q. What is the length of time for Travel to considered long term travel. We are updating our policy and my CFO wants to get the correct timeframe for what is considered long term… Read More

Q. Our organization is reviewing the policy on receipt requirements for T&E reimbursements. The current policy is that receipts are required for all hotel expenses and other charges $25 or more. We… Read More