Policies & Procedures

Q. We are reviewing our current food/business entertainment policy and would like input on the following three questions. 1. What documentation is required by the IRS for meal or snack expenses for… Read More

Q. We just set up a new travel expense policy and were wondering if there was a travel cost comparison form or even more information on the matter? A. (Answered by the IOFM Ask the Expert Team) IOFM… Read More

Q. We have an employee who is being paid through our payroll office as an interim employee. Are any moving expenses for an interim employee paid through payroll or should they come through accounts… Read More

Q. I work for a university foundation. A development officer wants to pay for a potential donor to fly into town and stay in a hotel, meals, etc. Would this be taxable to the potential donor? I… Read More

Q. I am reaching out to check on the best practice for the retail industry when expenses are incurred by marketing folks who do a video shoot at a remote place and a corporate card cannot be… Read More

Q. I work for a university and just found out an employee unexpectedly passed away before the meal receipts for a reimbursement could be submitted. What is protocol for this? Does the department… Read More

Q. Our organization typically separates the expense from the sales tax. Hotel receipts list several taxes, occupancy tax, city tax, state tax, county tax, etc. Most of the time these do not match the… Read More

Q. What are some of the risks of travel advances? How are they processed at your organization? A. (Answered by the IOFM Advisory Panel) ----- We never give advances. We have everyone use a… Read More

Q. Can anyone share your company's travel policy concerning rental cars? I work in a manufacturing facility, and we have a team of 13 sales representatives who travel to sell our product. It was… Read More

Q. What should the per diem for partial days of international travel?  SCENARIO: Left VA IAD 1/12 10AM, ARRIVE LAYOVER 1/13 8:14AM DOHA, QATAR AND 1/13/24 ARRIVE FINAL DESTINATION JAKARTA, INDONESIA… Read More