Policies & Procedures

Q. Per federal tax regulations, expenses submitted after 60 days will be reported as taxable income to the employee, and applicable Federal, State, FICA and Medicare taxes will be deducted from a… Read More

Q. What are the Advisory Panelists’ best practices for using hotel and airline rewards that are accumulated by the company? A. (Answered by the IOFM Advisory Panel) ----- Our Sales team does the… Read More

Q. We have several employees that have company credit cards for travel and they purchase other items for the company. The company pays the credit card company directly for these expenses, no money is… Read More

Q. Background information: With the new fully remote work environments post COVID, we have several employees who are remote who are “REPORTING INTO” an office, rather than “WORKING IN” an… Read More

Q. We recently had an employee rent an electric vehicle, and on their receipt they had a battery charging charge. This is a first for our organization and I'm wondering how other companies are… Read More

Q. What on average are companies reimbursing employees for their use of their personal cell phones? A. (Answered by the IOFM Advisory Panel) ----- We reimburse $30 per month. ----- We are reimbursing… Read More

Q. Are credits and rewards earned on personal credit card or loyalty cards reimbursable? The credit or reward could be a credit card reward earned from a sales promotion, or it could be a loyalty… Read More

Q. I am curious to know if anyone has employees who work remotely and if they have any travel policies and procedures set in place for them. A. (Answered by the IOFM Advisory Panel) ----- At our… Read More

Q. I have a couple of quick questions for the Advisory Panel regarding employee expense reimbursements. We are looking at best practices on how we can improve our process. What is your current… Read More

Q. Our current employee reimbursement policy allows $25/person for lunch and $50/person for dinner. We need to create a separate policy for special engagements such as recruitment and hosting a… Read More