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Vendor with a new TIN
December 19, 2023
Q. One of our vendors has submitted an updated W-9 with a new TIN number. Should we create a new vendor profile or can we simply update the information?
A.
(Answered by Debra Richardson, a third-party Vendor Master File Advisor: https://www.debrarrichardson.com.)
The historical payment activity should always follow the Tax ID. This means that the vendor record that contains the Tax ID, should not be changed, but rather inactivated if that Tax ID is no longer valid. In that case, a new vendor…
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